Atlanta Notaries has helped many companies verify new employees who work out of state. Employee verification is an essential procedure for any business, especially with the growing trend of hiring employees remotely. The federal government audits businesses to see they comply with such requirements to complete USCIS Form I-9 on every employee. As a result, employers ask new employees to find a notary, such as Atlanta Notaries, to help complete these forms.

What is the I-9 Form?

The Employment Eligibility Verification Form I-9 is a U.S. Citizenship and Immigration Services form. An employer uses the I-9 form to verify an employee’s identity and to establish that the employee is legally eligible to work in the United States.

Do I-9 Forms Require Notarization?

No, there is nothing in the wording of the I-9 Form that requires a notarization. However, employers will ask the new remote employee to take the form to a notary public for verification of identity and completion.  Employers may include an additional page for notary service information.

What Types of Documentation are Acceptable for Identification?

A variety of ID is acceptable for I-9 purposes. The employee can present either:

1.  One document that establishes both identity and employment eligibility (on List A)
OR
2.  One document that establishes identity (on List B) AND one document that establishes employment eligibility (on List C)

Documents under "List A" establish both identity and employment eligibility, include the following:
>U.S. Passport
>U.S. Passport Card
>Foreign passport with an I-551 stamp, or with Form I-94 attached
>Permanent Resident Card (“green card”)
>Alien Registration Receipt Card with photograph
>Temporary Resident Card
>Employment Authorization Card
>Employment Authorization Document that includes a photograph (Form I-766)
Documents that may be used under "List B" of the I-9 to establish identity include:
>Driver’s license or I.D. card issued by a U.S. state or outlying possession of the U.S. with photograph or identifying information such as name, birthdate, gender, height, eye color, and address
>Federal I.D. card with a photograph or identifying information such as name, date of birth, gender, height, eye color and address

>Voter Registration Card
>School I.D. with photograph
>U.S. Armed Services I.D. card or draft record


>U.S. Coast Guard Merchant Mariner Card
>Native American tribal document
>Driver’s license issued by a Canadian government authority

For individuals under the age of 18, the following documents may also be used to establish identity:

>School record or report card
>Clinic, doctor or hospital record
>Day-care or nursery school record

Documents that may be used under "List C" of the I-9 to establish employment eligibility include:
>U.S. Social Security card issued by the SSA
>Administration cards (cards marked “not valid for employment” are not acceptable.)
>Birth certificate issued by the U.S. State Department (Form FS-545 or Form DS-1350)
>Original or certified copy of a birth certificate from the U.S. or an outlying possession of the U.S., bearing an official seal
>A Certificate of U.S. Citizenship (Form N-560 or N-561)
>A Certificate of Naturalization (Form N-550 or N-570)
>Native American tribal document
>Citizen I.D. Card (Form I-197)
>An I.D. Card for the use of a Resident Citizen in the United States (Form I-179)
>An unexpired employment authorization card issued by the Dept. of Homeland Security (other than those included on List A)